Policies

Emergency cancellation procedure

While it is our sincere goal to have all classes occur at their scheduled time, day and location, we ask that you please recognize that there may be situations that develop beyond the control of our teachers and the program. Should there be such an occurrence, the following procedure will apply:

Before-school class

The ESP teacher will call all parents, the school, and the ESP office to notify them of the class cancellation if the emergency arises before the start of class. If parents are considered to be en route, the teacher will call the school office and the ESP office to inform them of the emergency. If there are multiple ESP classes at a school, an ESP teacher will combine the classes and the school staff will be notified. If there is only one class at a school, ESP appreciates the school’s recognition of the situation as an emergency and their cooperation in providing whatever supervision may be available in such a circumstance. That class will be made up in order to complete the 40 classes total.

After-school class

If there are multiple ESP classes at a school, an ESP teacher will combine the classes and the school staff will be notified. If there is only one ESP class at a school, the ESP teacher will call all parents, the school office, and the ESP office to notify them of the class cancellation as soon as the emergency arises. Either the teacher or the ESP office will ask parents/guardians to pick up their children. The school office will be asked to send a note and/or make an auditory announcement about the schedule change and direct students to return to the office if pick up does not occur within 10 minutes of the normally scheduled time. If the ESP office cannot speak directly with a parent/guardian or a parent is unable to accommodate the schedule change, the ESP office will notify the school. The school may assist with further emergency contact numbers and will expect the student to return to the office.

ESP is not responsible for students that do not return to the school office in the event of an emergency cancellation (Only if the child is not picked up by a parent/guardian at the agreed upon emergency pick-up location.)

ESP Policies

The registration form must be received prior to the class start date for your child(ren) to attend.

Classes fill up early, so please register as soon as possible. If a minimum number of students is not registered one week prior to the start of classes, the class will be cancelled and all the parents will be given a full refund.

Sibling discounts

• Two days a week classes (40 classes total)

  If two or more siblings enroll in ESP classes, the second child will receive a tuition discount of $25. A third child will receive a $50 tuition discount.

• One day a week classes (20 classes total)

  If two or more siblings enroll in ESP classes, the second child will receive a tuition discount of $15. A third child will receive a $30 tuition discount.

• Two days a week classes (20 classes total)

  If two or more siblings enroll in ESP classes, the second child will receive a tuition discount of $15. A third child will receive a $30 tuition discount.

• One day a week classes (10 classes total)

  If two or more siblings enroll in ESP classes, the second child will receive a tuition discount of $10. A third child will receive a $15 tuition discount.

Program

The yearly program consists of 40 classes that are divided into two semesters.

Cancellation Policy:

1. A full refund will be given if ESP cancels the class prior to the first scheduled class.
2. A prorated refund will be given if ESP cancels the class due to low enrollment.
3. Cancellations received before classes begin will receive a full refund less a processing fee. The processing fee is $50 for 40 classes; $25 for 20 classes; and $20 for 10 classes
4. Cancellations received after classes begin but before the fifth scheduled class for classes that meet 40 times per year, before the third scheduled class for classes that meet 20 times per year, and before the second class for classes that meet 10 times per year will receive a prorated refund minus the above processing fee.
5. No refunds will be given for cancellations made after the dates listed above.

Payment Policy

Payment must be received in full at the time of registration. There will be a $25 charge for insufficient fund checks returned by the bank. There is a $5 per check surcharge for split payments. Registrations received late will be assessed a $25 late fee.

Classroom Behavior

ESP teachers adhere to the following classroom management procedures to ensure an environment conducive to all students learning.

1. Teachers will address a student’s disruptive activity using the following:
   1. First occurrence: Caution the child if behavior occurs that exceeds established classroom rules.
   2. Second occurrence (during the same class period): Give the child a direct consequence such as a short separation from other students.
   3. Third occurrence (during the same class period): Contact the parent(s).
2. If a teacher contacts a parent regarding student behavior, he will also inform the ESP Director. ESP encourages parents to share information with the teacher, speak to the child about the occurrence, and attend the next class. Additionally, the ESP Director will promptly observe the class and advise the teacher.
3. Upon the third disciplinary call, a disruptive student will be asked to withdraw from the class with NO REFUND.

Release form – Community school physical activities

I give my permission for my child to participate in this activity. I acknowledge that participation in this activity involves some risk of injury or death, and I assume these risks. I further acknowledge that the participant is physically capable of performing in this activity. I release and hold harmless Elementary Spanish Program and its personnel from any liability for any injury or death arising from participation in this activity.

Procedures for absent students

In order to ensure the safety of all our students, ESP requests that parents notify their Spanish teacher if a child will be absent from Spanish class. If a child is absent from class and the teacher has not been previously notified of the absence, the following actions will be taken:

1. The teacher will contact the ESP office staff and inform a staff member.
2. An ESP staff member will call the parents, guardians, and/or emergency contacts to inform them that the child is not in class.
3. If the parent or guardian cannot be reached, the ESP staff member will leave a message.
4. If the parent, guardian or the Emergency Contact person cannot be reached, the ESP staff member will inform the school’s front desk of the child's absence.